Thursday, March 22, 2018

Email Retention Policies



ExchangeOnline which comes bundled with Office365, has a very unique feature for Email compliance. It is called Email Retention Policies

Exchange Online offers retention policies to help organizations reduce the liabilities associated with email and other communications. With these policies, administrators can apply retention settings to specific folders in users’ inboxes. Administrators can also give users a menu of retention policies and let them apply the policies to specific items, conversations, or folders using Outlook 2010 or later or Outlook Web App.


To know more  about  Email retention Policies,   visit 

Please leave your valued feedback by clicking  here


with warm regards
 Suresh Ramani

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007
IAMCP Worldwide Gold Award Winner 2016



Wednesday, March 7, 2018

Common Identity for Cloud and On Premise IT using Azure AD Connect




Azure AD Connect ( AADConnect)  is a great tool to have a common User Identity for Cloud and On Premise Technology Infrastructure.

With most Customers having a mix of On Premise and Cloud based Technology Infrastructure , a common issue which comes up is managing multiple user identities for On Premise Applications and Cloud Applications. Using Azure AD Connect , this can be effectively addressed.

To know more  of how Azure AD Connect can   give you a Hybrid Identity, visit  



Please leave your valued feedback by clicking  here

with warm regards
 Suresh Ramani

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007
IAMCP Worldwide Gold Award Winner 2016





Wednesday, February 21, 2018

OneNote and SharePoint. Better Together



Almost all of us use MS Office multiple times in a day. However, there is one jewel in MS Office which very few of us have used. And that is OneNote. So what is OneNote? It’s a Note taking application. It consists of Sections and within sections are pages. And it accepts wide variety of inputs – regular typing as in Word, audio, video, pictures, hand writing if your device supports it. In short, it’s extremely versatile. And what adds to its versatility is that it’s available on all Platforms including all Mobile Platforms like Apple, Android, and Windows Phone.



To know more  of what you can do with OneNote and SharePoint, visit 


Please leave your valued feedback by clicking  here

with warm regards
 Suresh Ramani

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007
IAMCP Worldwide Gold Award Winner 2016

Thursday, December 14, 2017

Introducing Microsoft 365



Microsoft has just released an extremely powerful Solution which combines Productivity and Security with Device Management . Its called Microsoft 365. So what is Microsoft 365?  A Simple way to explain the Solution would be to say that it  has 3 components:



a.       Office 365 Business Professional   https://techgyan.in/office-365/  

b.       Windows 10  https://techgyan.in/windows/  

c.       Enterprise Mobility + Security ( partial)  https://techgyan.in/enterprise-mobility-security/  

So in one license , you get Complete Productivity with Security and Device Management , be in laptop, desktop or Mobiles/ Tablets

To know more , visit  https://techgyan.in/microsoft-365/

Please leave your valued feedback by clicking  here

with warm regards
 Suresh Ramani

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007
IAMCP Worldwide Gold Award Winner 2016


Wednesday, November 22, 2017

Microsoft Teams Video




Microsoft has added  Teams App a few months back   to Office 365 Productivity Platform. To help you understand Teams, I have created a short video which explains how you can increase your Productivity


To know more about Office 365, visit our Office 365 page 







Please leave your valued feedback by clicking  here

with warm regards
 Suresh Ramani





Wednesday, November 8, 2017

Azure Files and Azure File Sync


Azure Files and  Azure File Sync  

Most of the Companies , Large and Small, have File Servers . Microsoft has  released couple of great applications to manage Files in the Cloud. These are Azure Files and Azure Files Sync.

Azure File Service
Azure files are fully managed File shares in the Cloud. When you have a local network, you can attach a NAS box so that all users in a network can access the files. Inside a cloud service, unfortunately , this is absent. This need is fulfilled by Azure File Service.

Azure Files use cases:

1.   Replace On Premise file servers or supplement with Azure File sync

2.   Lift and shift applications. If you are moving any application to the Cloud , the using Azure Files, you can move both Application and Data to the Cloud. Or you can implement Hybrid scenario where application runs On Premise and Data resides in the Cloud. If you have an app that works with your on-premise file server, moving it to Azure means rewriting it, or setting up a file server in the cloud. Azure Files is perfect for that.

3.   Shared Application settings. If you are running a Distributed application at multiple locations, and there is a need for these multiple applications to access common  application settings , these can be on Azure Files

4.   A Cloud Application can write logs , metrics, crash dumps on Azure files. Then using Azure File Sync  these will be replicated on local Server periodically.

Azure File Sync


Azure File Sync syncs file shares to Storage Account using Azure File Service.


Features and Benefits

1.   Multiple File Servers at multiple locations. Sync all to single Azure File Storage. Commonly used files are cached on local server . If local server goes down, quickly install another Server or VM and sync Azure files to it.

2.   The older , rarely accessed files will move to Azure thus freeing your local file Server .

3.   Sync Group helps to manage locations that should be kept in sync with each other. Every Sync Group has one common Cloud Storage. So a Sync Group will have one Azure End point and multiple Server end points. There is a 2 way sync so that changes to Cloud are replicated on local server within 12 to 24 hours. But changes on a local server are replicated to all end points within 5 minutes.

4.   An agent is installed on the Server end point . There is no need to change or relocate data on a different volume. Thus it is non-disruptive type of agent.

5.   Every Server end point creates an Azure file share in the storage account. End user experience is unchanged

6.   When a particular local file is getting synced , then it is locked. But this is only for a few seconds.

7.   A Disaster Recovery Solution for File Server. If local File Server is destroyed, set up a VM or physical server , join to the previous sync group and you get “rapid restore”.

8.   When a file is renamed or moved, the meta data is preserved.

9.   Its different from One Drive .  One Drive is for Personal Document management and is not a general purpose File Server. One Drive is primarily meant for collaborating on Office files. Not optimized for very large files , CAD drawings, multimedia development projects.

10.Azure File Sync works with On Premise AD  and not Azure AD.

Use cases for Azure File Sync:

1.   Company with multiple offices having a need to share files with all offices.

2.   Branch Office backup of files. In real world, the files of branch offices rarely get backed up.

3.   Disaster Recovery Solution in case File Server goes down.

4.   New Branch Office setup . You can setup new Server and connect to same Azure Storage.

5.   Move old data automatically to Azure . This is Cloud Tiering. The non used data will move to Azure. The files will have greyed icons with an offline O file attribute to tell user that this file is only on Azure.





Please leave your valued feedback by clicking  here

with warm regards
 Suresh Ramani

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007
IAMCP Worldwide Gold Award Winner 2016

Thursday, October 12, 2017

Office 2007 is End Of Life



As previously announced , Microsoft has ended extended support for Office 2007. What that means is that there will be no more security patches , feature updates for Office 2007, which includes Word 2007, Excel 2007 , PowerPoint 2007 and Outlook 2007.  There will be no extension of the paid support for Office 2007 . This also includes Exchange 2007 and SharePoint 2007 Server.

Outlook 2007 and Office 365
If any Customers are accessing Office 365 mailbox using Outlook 2007, it will be important to upgrade by end of October after which access to the online mailbox will not be possible.  The reason is that Outlook 2007 access Exchange Online mailbox using Outlook Anywhere , also called RPC over HTTP protocol . The new protocol MAPI over HTTP is more robust and also supports multi factor authentication for Office 365. 

To know more about its implications and possible solutions, visit  here 



Please leave your valued feedback by clicking  here

with warm regards
 Suresh Ramani

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007