Scheduling a meeting with MS Exchange

 

 

Meetings are a lifeline of any Organization. However, the process of fixing a meeting is extremely tedious. So if a person wishes to initiate a meeting, the process of identifying a time slot where all attendees are available, is extremely time consuming and usually involves making multiple phone calls and lot of emails going back and forth.

Using MS Exchange, a part of Office365, the complete process of scheduling a meeting can be streamlined, thus saving lot of time.

Savings by using Common Address Book for a Company

Using the Meeting Scheduler feature of MS Exchange Online , the organizer is able to save at least 1 hour per meeting considering average meeting size of 5 people. Now if we calculate average of 10 meetings in a month, we are talking of savings of at least 10 hours . If the average cost of Rs. 500/= per hour is taken , it means that direct savings of at least Rs. 5000/= per month . That is quite a decent amount !

To understand how easy it is to schedule a meeting using MS Exchange , visit

http://www.techgyan.com/Pages/SchedulingMeeting.aspx

with warm regards

Suresh Ramani

www.TechGyan.com

Blog: www.CloudChangesEverything.com

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

Using Common Email Address Book in Office365

 

In my blog dated December 11, 2013, I had discussed about how you can share an Address Book in a Company using a combination of SharePoint and Outlook . Today I will discuss another way in which you can share one Common Address Book within a Company using MS Exchange and MS Outlook. The feature of MS Exchange which allows you to share a common Address Book is called as Public Folder of MS Exchange .

Savings by using Common Address Book for a Company

So if we assume that an average person takes about 5 minutes to fill up an Outlook address contact , then for 300 contacts and 100 people Company, the time savings are:

5 x 300 x 100 = 1,50,000 minutes = 2500 hours

So at average cost to Company per hour per person being about Rs. 200, this translates to a saving of Rs. 5,00,000. This is not a small saving by any measure.

Please do note that you cannot setup Shared Contacts on a Mobile . The only setup a Mobile allows is where you use the default address book . But on a PC or laptop, it works like a dream.

To understand how you can setup Company Address Book, which is called “Shared Contacts”, visit http://www.techgyan.com/Pages/SharedContactsusingMSExchange.aspx

If you wish to know more about the other benefits of Email Solution , read the details at :

http://www.techgyan.com/Pages/Email.aspx

with warm regards

Suresh Ramani

www.TechGyan.com

Blog: www.CloudChangesEverything.com

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007