Productivity Workshops

   It is our firm belief that Productivity is a Journey and not a Destination. In order to help our Customers leverage Productivity & Cloud to the maximum, we conduct focused Productivity Workshops . The workshops are meant for :

1) Organizations who wish to understand how they can start their journey of  Cloud Computing

2) Organizations who have just migrated to Office 365 or are planning to migrate and wish to understand the various use case scenarios to improve Communication and Collaboration.

3) Organizations who are using Office 365 primarily for basic Email and who are willing to explore other workloads.

To know more about the Workshop topics and mode of delivery , please visit  https://techgyan.in/productivity-workshops/ 

Please leave your valued feedback by clicking  here

with warm regards

 Suresh Ramani

www.TechGyan.in 

YouTube : http://www.youtube.com/user/techgyani/videos 

Microsoft MVP 2009

Microsoft Worldwide Partner of the Year 2011 & 2007

IAMCP Worldwide Gold Award Winner 2016

How to Restrict Access to Cloud Services

With every passing day, more and more applications are shifting to the Cloud from On Premise. But with this shift , there are also Data Security and access related questions which come up. Some of the questions that  Customers are asking :

1.  Can we ensure that the access to the Corporate Cloud   is allowed only when the person is in the Office?

2.  Can we allow access to certain applications to only a group of people?

3.  For certain apps , can we have an additional layer of security like a OTP on a mobile phone?

4.  Can we restrict users from accessing Corporate Cloud  using a Mobile App or Mobile browser? 

5.  Can we ensure that only Company devices are allowed to access Corporate Cloud Data?

6.  Can we ensure that only the devices which are a part of my Active Directory can access the Cloud?

7.  Can we know which user has accessed what data and at what time?

The good news is that all of the above is possible .

To know more  , visit Restricted Cloud Access.

Please leave your valued feedback by clicking  here

with warm regards

 Suresh Ramani

www.TechGyan.com

YouTube : http://www.youtube.com/user/techgyani/videos

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

IAMCP Worldwide Gold Award Winner 2016

Office 365. How to maximize its value

Office 365 is a State of the Art Cloud Services offering from Microsoft . It is potentially  the BEST Productivity Platform in the World. However , you can maximize the value of Office 365 only if you take care of 3 aspects 1) Proper initial Implementation 2) Ongoing Support  3) Continuous implementation of new features and workloads.

To know more on how you can maximize the benefits of using Office 365 , visit Office 365 Services.

To watch our video on the same , visit : https://youtu.be/a4jsFWcliSc

Please leave your valued feedback by clicking  here

with warm regards

 Suresh Ramani

www.TechGyan.com

YouTube : http://www.youtube.com/user/techgyani/videos

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

IAMCP Worldwide Gold Award Winner 2016

Microsoft Teams. A Great way to Communicate & Collaborate

Now you can finally stop using WhatsApp for Company Work . Introducing Microsoft Teams.

Microsoft Teams is the new addition to the Office 365 Family of Productivity Platform. It offers a wonderful Platform for Communication and Collaboration within an Organization. I  believe it can help reduce the internal Emails in an Organization and help in increasing Organizational Productivity.

To know more about Teams,

visit Microsoft  Teams

visit Personal Chats

visit Group Chats

Please leave your valued feedback by clicking  here

with warm regards

 Suresh Ramani

www.TechGyan.com

YouTube : http://www.youtube.com/user/techgyani/videos

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

IAMCP Worldwide Gold Award Winner 2016 (www.iamcp.org) 

Access SharePoint Document Library from One Drive for Business in Office 365

Office 365 Productivity Platform comes with 2 major Workloads for managing Documents:

SharePoint Team Sites are a great way to store Documents which are relevant to Teams like Sales, Admin, etc.

OneDrive for Business is the place where a User creates and stores documents relevant to him and which he occasionally shares with his colleagues within and outside the Company.

Till now, if a user had to work on his documents , he had to go to his One Drive Portal. And for accessing files stored on SharePoint Team Sites, he had to visit the SharePoint Portal and access the relevant Team Site.

Recently , the Office 365 folks have done some interesting integration work  between these 2 workloads . To know more ,  click here   

What this integration does for the User is that it speeds up the access to relevant file, whether stored in One Drive or in SharePoint Team Site . And since a lot of work for any user involves interacting with various documents , this simple integration adds up to a time saving of multiple minutes per day per user . That’s Productivity for You !

Please leave your valued feedback by clicking  here

with warm regards

 Suresh Ramani

www.TechGyan.com

YouTube : http://www.youtube.com/user/techgyani/videos

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

IAMCP Worldwide Gold Award Winner 2016

Retain Mails of Departing Employees in Office 365

In a scenario where the requirements of compliance are increasing , the Organizations are expected to retain the Emails of departing users for a certain period of time. Now if Companies are forced to do it by retaining the User license , then the cost of licensing in Office 365 would increase.

Fortunately , Office 365 gives us a way to do so without blocking the license for departing user. The feature is called “Inactive Mailbox” . To know more , click  here:

To know more about Office 365 , click here

Please leave your valued feedback by clicking  here

with warm regards

 Suresh Ramani

www.TechGyan.com

YouTube : http://www.youtube.com/user/techgyani/videos

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

IAMCP Worldwide Gold Award Winner 2016

Manage Windows 10 devices with Azure Cloud Active Directory

Many Organizations use “Domain Join”  and connect their PCs to Windows Server in order to manage them better . This is a great feature to manage the PCs in a Local Area Network (LAN). However , we are living in a Cloud Era where many applications are being hosted on the Cloud. The good news is that Windows 10 devices have built in support for Azure Cloud AD so that they directly authenticate to the Cloud based Azure AD .

To know more about how Windows 10 devices can connect to Azure AD and also understand some scenarios where this will be useful, please  click here

 And if you do not have Windows 10 devices but have many Windows 7 or 8.1 based PCs, the good news is that you can upgrade to Windows 10 for free upto July 28, 2016.

Please leave your valued feedback by clicking  here

with warm regards

 Suresh Ramani

www.TechGyan.com

YouTube : http://www.youtube.com/user/techgyani/videos

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

Patch Management for Roaming Users

All of us understand the importance of applying Software Patches on regular basis . We know that if we do not regularly apply Software Patches , we become easy targets for Virus and Cyber attacks. Many Customers have also invested in various Software Tools which help them distribute Software Patches . But most of these tools work only over a LAN and so are setup typically in the Head Office only. As a result the devices of the roaming users are often compromised .

The good news is that there is an excellent Cloud based IT Infrastructure Management Solution which does Patch Management, in addition to host of other things .

To know how it works  ,    click here

Please leave your valued feedback by clicking  here

with warm regards

 Suresh Ramani

www.TechGyan.com

YouTube : http://www.youtube.com/user/techgyani/videos

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

Prevent Copy – Paste on Mobiles and Tablets

In today’s world, Companies are giving access on Mobile Devices like Smart phones and Tablets to Corporate Data via Emails and Documents. While this improves the agility of the Company , the downside is that it also can be a source of data theft . The sensitive data could be copied and pasted on another personal storage by the user . 

Fortunately , there is a way to resolve this issue. The Solution lies in using Enterprise Mobility Suite , also known as EMS.

To know how it works  ,    click here

Please leave your valued feedback by clicking  here

with warm regards

 Suresh Ramani

www.TechGyan.com

YouTube : http://www.youtube.com/user/techgyani/videos

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

OneNote Immersive Reader

OneNote is probably the BEST Note taking app available across all platforms. Since it is a part of MS Office , chances are that you already own it. And when you combine OneNote with SharePoint , which is a part of Office 365 Productivity Platform , you can create magic. I have discussed a few scenarios earlier. You can refer to the same here.

The OneNote Team has released a new feature which makes this application more compelling. It’s called OneNote Immersive Reader. As of now, it’s a free download which can be integrated with OneNote.

To know more about this great tool , click here.

Please leave your valued feedback by clicking here

with warm regards
Suresh Ramani

www.TechGyan.com
YouTube : http://www.youtube.com/user/techgyani/videos
Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

Skype For Business External User Restriction

Skype for Business is a Complete Communication Platform which is bundled with Office 365 , the Productivity Platform of choice all over the World. It  takes all the features of Skype which are loved by the users all over the World and adds stuff which are needed to make it a Platform of choice for Businesses. To know the differences between the 2 offerings , click here .

One of the requirements at many Customer locations is a need to put some restrictions on Communication with External Users . There are many ways allowed by Skype for Business.  

To know more about how it works  here.

Please leave your valued feedback by clicking  here

with warm regards

 Suresh Ramani

www.TechGyan.com

YouTube : http://www.youtube.com/user/techgyani/videos

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

Partial Offline Sync of Cloud files in One Drive For Business

Office 365 Productivity Platform comes bundled with One Drive for Business which can store One Terabyte of Documents . You can also sync the One Drive For Business ( ODFB) with your PC . However , so far the issue was that the complete ODFB would sync offline. A common feedback from Customers was that it would be great if they could selectively sync the folders offline as they were not keen to have their full ODFB synced. This functionality was always present in the Consumer One Drive .

The good news is that the selective sync is  finally available on ODFB

To know more about how it works  here.

Please leave your valued feedback by clicking  here

with warm regards

 Suresh Ramani

www.TechGyan.com

YouTube : http://www.youtube.com/user/techgyani/videos

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

Improve Team work with Office 365 Groups

Many Companies still use Emails with attachments for Team Collaboration . This is a very inefficient method to Collaborate. Office 365 Cloud Productivity Platform offers multiple ways to Collaborate . Some of the tools are Yammer , SharePoint , OneDrive for Business , Skype for Business.

There is one more method available for Team Collaboration. Its called Office 365 Groups . And the best part is that it is available within Outlook  or can also be used with Outlook Web Access.

To know more about how it works  here.

Please leave your valued feedback by clicking  here

with warm regards

 Suresh Ramani

www.TechGyan.com

YouTube : http://www.youtube.com/user/techgyani/videos

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

Backup Your Data to the Azure Cloud

I work extensively with the Small & Mid sized Companies . One thing which is a worry is that in majority of the Companies , Data backup is a very inefficient process . And in many cases, it is actually not done . Reasons could be that process is Expensive or Cumbersome or tedious or manual . That’s dangerous!

Well, no worries ! We finally have a Solution which is efficient , cost effective , reliable and automatic. Its Azure Cloud Backup.

To know more about how Azure Cloud Backup works, click here.

To know more about Azure , click here

Please leave your valued feedback by clicking  here

with warm regards

 Suresh Ramani

www.TechGyan.com

YouTube : http://www.youtube.com/user/techgyani/videos

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

Email Tip. Use Sweep to Keep Your Inbox Empty

 

Over past few posts I have been talking about how we can get more out of our Email systems. The reason is that for most of us Email is totally indispensable . So if we can squeeze more out of our Email system , it automatically adds to our Productivity.

One sure fire way to increase Email Productivity is to keep our Inbox Empty . I have already discussed a few techniques for the same. Today the focus is to discuss a new feature of Exchange Online called as Sweep. This automated method works on a set policy and is guaranteed to help you de-clutter your Inbox.

To know more about how Sweep works, click here.

To learn about some of the techniques, click here

Please leave your valued feedback by clicking here

with warm regards

Suresh Ramani

www.TechGyan.com

YouTube : http://www.youtube.com/user/techgyani/videos

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

Email Tip. Keep Your Inbox Empty

 

Email is the preferred mode of Communication at Work. One major drawback of Work Emails is that they tend to overwhelm the recipient . The volume of Emails is increasing by the day . And if the recipient had not handled the mails ( majority do not) , then the person begins to feel inadequate . There is a slow creepy feeling that maybe an important email is lying in the inbox still waiting to be addressed. And there are literally hundreds and thousands of Emails lying in the inbox. The very thought of looking for an important email in that HUGE pile is scary.

I will talk about a few techniques which will automate the task of keeping your Inbox almost empty. These techniques are best implemented if you use Outlook as the Email client. And in my opinion, if you are not using MS Outlook, then you are not using the BEST Email and personal productivity Client in the World.

To learn about some of the techniques, click here

Please leave your valued feedback by clicking here

with warm regards

Suresh Ramani

www.TechGyan.com

YouTube : http://www.youtube.com/user/techgyani/videos

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

Why Upgrade to Windows 10

 

Windows 10 is having some great momentum . Close to 100 million devices are already on Windows 10. However , there are many people out there who have not yet upgraded although they qualify for the free upgrade . Since the upgrade offer is valid till July 28, 2016 , I strongly suggest that they should upgrade.

I have also created a few resources which highlight the benefits of upgrading .

1) Video on benefits of upgrading. Click here http://www.techgyan.com/Pages/MSWindows.aspx .

This link also gives information on benefits of upgrading specific to XP, 7 or 8.1 user.

2) New features of Windows 10 explained here http://www.techgyan.com/Pages/Windows10Features.aspx

If you prefer watching the video on YouTube , check this link : https://youtu.be/xzAC66MOvpM

And if you prefer watching videos on Vimeo, check this link : https://vimeo.com/140156069

with warm regards

Suresh Ramani

www.TechGyan.com

YouTube : http://www.youtube.com/user/techgyani/videos

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

TechGyan achieves Gold Competency in Cloud Solutions

 

I am super proud to announce that our Company TechGyan is now a Gold Certified Partner for Microsoft Cloud Solutions for Small & Medium Enterprises . This places us right in the top 1 percent of Microsoft Partner Ecosystem .

This Microsoft Gold Cloud Small and Mid Market Cloud Competency showcases our expertise in today’s technology market especially in the area of Social, Mobility , Analytics and Cloud ( SMAC ) and demonstrates our knowledge of Microsoft and its products especially the Cloud Productivity Suite Office 365 .

A Special thanks to my Media friends for giving fantastic coverage in their publications :

In DQ Week :

http://www.dqweek.com/techgyan-achieves-microsoft-gold-cloud-solutions-competency/

In Channeltimes:

http://www.channeltimes.com/story/techgyan-achieves-microsoft-gold-small-mid-market-cloud-solutions-competency/

with warm regards

Suresh Ramani

www.TechGyan.com

YouTube : http://www.youtube.com/user/techgyani/videos

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

Technorati Tags: Microsoft,TechGyan,Suresh Ramani,Office 365,Cloud

Email Retention Policies

 

 

Exchange Online, which comes bundled with Office 365 , has a very unique feature for Email compliance and Management . It is called Retention Policies.

Exchange Online offers two types of policies: archive policies and delete policies. Both types can be combined on the same item or folder. For example, a user can tag an email message to be automatically moved to the In-Place Archive in a specified number of days and deleted after another span of days.

To know more about Email retention Policies , click here

Please leave your valued feedback by clicking here

with warm regards

Suresh Ramani

www.TechGyan.com

YouTube : http://www.youtube.com/user/techgyani/videos

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

Skype for Business is here

 

We all love Skype , especially the ease at which it facilitates communication . It has become an integral part in the lives of many Consumers and Small Businesses.

Now Microsoft has released Skype for Business which combines the simplicity and ease of use of Skype with the Business features of Lync Online , its Corporate Platform for Unified Communication.

There are 2 very apparent benefits available to the Organizations who use Skype for Business a) The Skype User Experience a) Ability to communicate with Skype users . This was not so simple when using Lync Online.

What’s more, Skype for Business is a part of Office 365 , the super loved Cloud Productivity Service from Microsoft.

To know more about Skype for Business , please visit the following link :

http://www.techgyan.com/Pages/uc.aspx

To understand how your Organization can benefit by adoption Unified Communication tool like Skype for Business, visit

http://www.techgyan.com/Pages/uc_benefits.aspx

Please leave your valued feedback by clicking here

with warm regards

Suresh Ramani

www.TechGyan.com

YouTube : http://www.youtube.com/user/techgyani/videos

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

 

Technorati Tags: Skype,Skype for Business,Lync Online,Office 365,Cloud,SMAC,Suresh Ramani,TechGyan