Exchange Online Archiving Service

 With Emails being the lifeline of Business Communication , a need is felt for Archiving, Compliance, Regulatory and eDiscovery . In such cases, you should consider Exchange Email Online Archiving Service

To know more about the Exchange Online Archiving Service, please visit https://techgyan.in/exchange-online-archiving-service/ 

Please leave your valued feedback by clicking  here

 

with warm regards

 Suresh Ramani

www.TechGyan.in

YouTube : http://www.youtube.com/user/techgyani/videos

 

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

Microsoft Information Protection . An Overview

 

In the current scenario of Hybrid work where Organizations have people working from Home as well as Offices , it is extremely important to secure the Organization Information.

In the blog post today , we will give an overview of the Microsoft Information Protection Solutions. In subsequent blogs , we shall go into every building block.

To know more  about how Microsoft Information Protection can help you to secure your data , please visit Microsoft Information Protection — TechGyan - Cloud Changes Everything

 

Please leave your valued feedback by clicking  here

 

with warm regards

 Suresh Ramani

www.TechGyan.in

YouTube : http://www.youtube.com/user/techgyani/videos

 

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

Microsoft Defender Security Solution

 In the Digital First World of today, Cyber Security has become more important than ever. To address the complex Security needs of people, Microsoft has announced a complete rebranding of its multiple Service Offerings, Microsoft Defender XDR.  This Solution covers Identity ; Information ; Email; Documents;  Devices; Servers; Other Cloud Services, etc. 

To understand the different Security services under this Umbrella Brand, please read here :

https://techgyan.in/microsoft-defender/

Please leave your valued feedback by clicking  here

 

with warm regards

 Suresh Ramani

www.TechGyan.in

YouTube : http://www.youtube.com/user/techgyani/videos

 

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

 

Email Data Loss Prevention

Data Loss Prevention ( DLP) is a part of Exchange Online Compliance Solution , which is one of the most important workloads of Office 365 . 

How it works 

Its well accepted fact that internal threats are much bigger than external threats , when it comes to Data Leakage. Certain pre defined rules are configured . Every outgoing message is   evaluated by the DLP against the pre defined rules to prevent accidental or deliberate data leakage. This is done either by displaying warning or preventing the message from being sent. And all this happens on the fly which means that once a policy is set , it just works. 

To know more  about  Email Data Loss Prevention  in Office 365 , visit

https://techgyan.in/email-data-loss-prevention/

Please leave your valued feedback by clicking  here

with warm regards

 Suresh Ramani

www.TechGyan.in

YouTube : http://www.youtube.com/user/techgyani/videos

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

IAMCP  Gold Award Winner 2016 & 2018

Email Archiving in Office 365

If you are a user of Email, chances are that you are aware of the concept of Email archiving. What it really means is that in order to ensure that our mailbox remains within the specified limit, we remove the mails from our mailbox and store the same as a backup usually in the form of a .PST file . Office 365 has a fantastic feature which has many advantages over traditional Archiving.

To know more  about  Email Archiving in Office 365,   visit

https://techgyan.in/email-archiving/

Please leave your valued feedback by clicking  here

with warm regards

 Suresh Ramani

www.TechGyan.in

YouTube : http://www.youtube.com/user/techgyani/videos

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

IAMCP  Gold Award Winner 2016 & 2018

Prevent Copy – Paste on Mobiles and Tablets

In today’s world, Companies are giving access on Mobile Devices like Smart phones and Tablets to Corporate Data via Emails and Documents. While this improves the agility of the Company , the downside is that it also can be a source of data theft . The sensitive data could be copied and pasted on another personal storage by the user . 

Fortunately , there is a way to resolve this issue. The Solution lies in using Enterprise Mobility Suite , also known as EMS.

To know how it works  ,    click here

Please leave your valued feedback by clicking  here

with warm regards

 Suresh Ramani

www.TechGyan.com

YouTube : http://www.youtube.com/user/techgyani/videos

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

Centrally Manage Mobiles, Tablets and Computers with the Cloud

Almost every Company allows users to access Corporate Data from their personal mobiles and tablets and Home Computers.  But one strange fact is that while the I.T. Team takes great care to protect the Work PC by applying patches centrally , locking down the device and monitoring them, they are absolutely clueless when it comes to managing the User owned device like Mobiles , Tablets and personal Computers. It’s like putting 3 locks on your main door but leaving your Windows wide open. As a result , the User Devices constitute the biggest threat to Companies in terms of data loss and Cyber Crimes.

Now there is a Way !  A Cloud based Solution from Microsoft , which is a combination of 3 essential services , addresses this problem in an elegant and cost effective manner and  offers a Comprehensive  Solution for  end to end Security for Mobile Devices and even Corporate PCs. And being subscription based Cloud Service , it is possible for even Companies with as low as 5 users to adopt this Solution.

To know more about how it works  here.

Please leave your valued feedback by clicking  here

with warm regards

 Suresh Ramani

www.TechGyan.com

YouTube : http://www.youtube.com/user/techgyani/videos

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

Email Security. Monitor Email Forwarding

Email is the de facto mode of Communication in any Organization. But it is also emerging as number one source of data leakage due to its wide use. One common way of data leakage is when a user puts a forwarding rule by which all his mails get auto forwarded to his personal Email id. When such a setting is done without proper authorization , it leads to Data Leakage. And even the poor IT Admin cannot do anything as he does not get notified about this.

However, with Exchange Online , which is the World’s BEST Email system and is part of the Cloud Productivity Suit  Office 365 , the IT Admin can  run series of commands to identify such users.  

To know more about how it works  here.

Please leave your valued feedback by clicking  here

with warm regards

 Suresh Ramani

www.TechGyan.com

YouTube : http://www.youtube.com/user/techgyani/videos

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

Email Tip. Keep Your Inbox Empty

 

Email is the preferred mode of Communication at Work. One major drawback of Work Emails is that they tend to overwhelm the recipient . The volume of Emails is increasing by the day . And if the recipient had not handled the mails ( majority do not) , then the person begins to feel inadequate . There is a slow creepy feeling that maybe an important email is lying in the inbox still waiting to be addressed. And there are literally hundreds and thousands of Emails lying in the inbox. The very thought of looking for an important email in that HUGE pile is scary.

I will talk about a few techniques which will automate the task of keeping your Inbox almost empty. These techniques are best implemented if you use Outlook as the Email client. And in my opinion, if you are not using MS Outlook, then you are not using the BEST Email and personal productivity Client in the World.

To learn about some of the techniques, click here

Please leave your valued feedback by clicking here

with warm regards

Suresh Ramani

www.TechGyan.com

YouTube : http://www.youtube.com/user/techgyani/videos

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

Email Retention Policies

 

 

Exchange Online, which comes bundled with Office 365 , has a very unique feature for Email compliance and Management . It is called Retention Policies.

Exchange Online offers two types of policies: archive policies and delete policies. Both types can be combined on the same item or folder. For example, a user can tag an email message to be automatically moved to the In-Place Archive in a specified number of days and deleted after another span of days.

To know more about Email retention Policies , click here

Please leave your valued feedback by clicking here

with warm regards

Suresh Ramani

www.TechGyan.com

YouTube : http://www.youtube.com/user/techgyani/videos

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

Prevent Email attachment download while using browser

 

 

As Email is getting more and more critical for Organizations of all sizes, people are slowing waking up to the leakage of data via Email. One such area is via download of Email attachments when using a browser .

So here is a Business Situation. The Outlook of the User is configured with Office PC . But if the user has to access mails from outside , he can do so using a browser and his login. And it is here that there is a possibility of Data Leakage . The User can download the attachment from his browser to his Home PC very easily.

Fortunately there is a Solution available in Office 365 , the Cloud Service from Microsoft . To know more about the same , please visit the following link :

http://www.techgyan.com/Pages/Prevent_Email_Attachment_Download_in_OWA.aspx

To know more about other Security and Productivity features of Exchange Online , the Email Service of Office 365 , visit

http://www.techgyan.com/Pages/MSExchangeServices.aspx

Please leave your valued feedback by clicking here

with warm regards

Suresh Ramani

www.TechGyan.com

YouTube : http://www.youtube.com/user/techgyani/videos

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

Data Loss Prevention in Office 365

 

Office 365 Cloud Service comes bundled with many features which are focused on Compliance and Security . One of such features is Data Loss Prevention or DLP for short . The focus of this feature is to minimize loss of crucial Data which would otherwise be leaked out by internal people.

Office 365 supports various policies which can ensure that if the outgoing message does not comply with the policies, it would either be a) blocked b) warning message is given but message is not blocked c) message routed to internal auditor before being released .

To know more about DLP , please visit http://www.techgyan.com/Pages/DLP.aspx

with warm regards

Suresh Ramani

www.TechGyan.com

Blog: www.CloudChangesEverything.com

YouTube : http://www.youtube.com/user/techgyani/videos

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

Office 365 Security with Multifactor Authentication

 

A popular but incorrect misconception about Office 365 is that being a Cloud Service , it is less secure as compared to On Premise Solution. The fact is that Office 365 is more secure than the regular On Premise Solution. The data which travels between the Microsoft Server and the Client device is totally encrypted.

One way in which the inherent security of Office 365 can be enhanced is by using Multi factor authentication .

For more details on the implementation of Multi Factor Authentication in Office365, please visit : http://www.techgyan.com/Pages/Multifactor_Authentication_Office365.aspx

with warm regards

Suresh Ramani

www.TechGyan.com

Blog: www.CloudChangesEverything.com

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

Email Compliance and Security

 

Email is the preferred mode of communication in Business. Unfortunately, it is also a preferred mode of Data loss. Businesses large and small know that they cannot survive without Email. But at the same time they are powerless against Data loss due to Email.

So can we do nothing about Email Compliance and Security and just hope for the best ? Not really ! You can have a very high degree of Security and Compliance in an Email Solution. To know more about the same , read the details at the following link :

http://www.techgyan.com/Pages/EmailComplianceandSecuritySolution.aspx

If you wish to know more about the other benefits of Email Solution , read the details at :

http://www.techgyan.com/Pages/Email.aspx

with warm regards

Suresh Ramani

www.TechGyan.com

Blog: www.CloudChangesEverything.com

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007