OneNote and SharePoint. Better Together

Almost all of us use MS Office multiple times in a day. However, there is one jewel in MS Office which very few of us have used. And that is OneNote. So what is OneNote? It’s a Note taking application. It consists of Sections and within sections are pages. And it accepts wide variety of inputs – regular typing as in Word, audio, video, pictures, hand writing if your device supports it. In short, it’s extremely versatile. And what adds to its versatility is that it’s available on all Platforms including all Mobile Platforms like Apple, Android, and Windows Phone.

To know more  of what you can do with OneNote and SharePoint, visit 

 https://techgyan.in/onenote-and-sharepoint/

Please leave your valued feedback by clicking  here

with warm regards

 Suresh Ramani

www.TechGyan.in

YouTube : http://www.youtube.com/user/techgyani/videos

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

IAMCP Worldwide Gold Award Winner 2016

Office 2007 is End Of Life

As previously announced , Microsoft has ended extended support for Office 2007. What that means is that there will be no more security patches , feature updates for Office 2007, which includes Word 2007, Excel 2007 , PowerPoint 2007 and Outlook 2007.  There will be no extension of the paid support for Office 2007 . This also includes Exchange 2007 and SharePoint 2007 Server.

Outlook 2007 and Office 365
If any Customers are accessing Office 365 mailbox using Outlook 2007, it will be important to upgrade by end of October after which access to the online mailbox will not be possible.  The reason is that Outlook 2007 access Exchange Online mailbox using Outlook Anywhere , also called RPC over HTTP protocol . The new protocol MAPI over HTTP is more robust and also supports multi factor authentication for Office 365. 

To know more about its implications and possible solutions, visit  here 

Please leave your valued feedback by clicking  here

with warm regards

 Suresh Ramani

www.TechGyan.in

YouTube : http://www.youtube.com/user/techgyani/videos

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

Email Management . Why do you need it . And how to do it

Email has become an indispensable part of our Work life. It is a preferred mode of Business Communication . At work , we are spending more and more time on Emails.  Besides this , there are host of reasons why Emails Management is necessary.

To know more, visit Email Management

Please leave your valued feedback by clicking  here

with warm regards

 Suresh Ramani

www.TechGyan.com

YouTube : http://www.youtube.com/user/techgyani/videos

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

IAMCP Worldwide Gold Award Winner 2016 (www.iamcp.org) 

OneNote Immersive Reader

OneNote is probably the BEST Note taking app available across all platforms. Since it is a part of MS Office , chances are that you already own it. And when you combine OneNote with SharePoint , which is a part of Office 365 Productivity Platform , you can create magic. I have discussed a few scenarios earlier. You can refer to the same here.

The OneNote Team has released a new feature which makes this application more compelling. It’s called OneNote Immersive Reader. As of now, it’s a free download which can be integrated with OneNote.

To know more about this great tool , click here.

Please leave your valued feedback by clicking here

with warm regards
Suresh Ramani

www.TechGyan.com
YouTube : http://www.youtube.com/user/techgyani/videos
Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

SharePoint Audit Log

SharePoint is one of the very important Workloads of the hugely popular Office365 , the Cloud Productivity Suite from Microsoft. One extremely important use case for SharePoint is its rich feature set which enables it to act like a complete Document Management System.

SharePoint also comes bundled with extensive Audit Logs which assist in Document Security  and Compliance .

To know more about the SharePoint Audit logs , click   here.

Please leave your valued feedback by clicking  here

with warm regards

 Suresh Ramani

www.TechGyan.com

YouTube : http://www.youtube.com/user/techgyani/videos

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

Email Tip. Convert Email to Task

 

A typical work day for an average person consists of Meetings and Tasks. And increasingly, the source of tasks is incoming Email. Unfortunately the earlier mails get buried under new mails and thus tasks are not attended to. There is an elegant and fool proof solution by which this issue can be taken care of. To know about the same click on the link below:

http://www.techgyan.com/Pages/Convert_Email_To_Task.aspx

You can achieve an Empty Inbox by using a combination of techniques. To know about these techniques, click on the link below:

http://www.techgyan.com/Pages/KeepYourInboxEmpty.aspx

Please leave your valued feedback by clicking here

with warm regards

Suresh Ramani

www.TechGyan.com

YouTube : http://www.youtube.com/user/techgyani/videos

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

Boost Productivity with One Note plus SharePoint plus Mobile

 

MS Office is used by all of us multiple times a day ! However , there is one jewel in MS Office which very few of us have used. And that is One Note . So what is One Note ? It’s a Note taking application. It consists of Sections and within sections are pages. And when you combine One Note with SharePoint and throw in a Smart Phone, what you get a Phenomenal Combo which gives you superb Productivity !

To know more about how you can see your Productivity zoom , visit the following link: http://www.techgyan.com/Pages/OneNoteSharePoint.aspx

 

with warm regards

Suresh Ramani

 www.TechGyan.com 

YouTube : http://www.youtube.com/user/techgyani/videos

Microsoft MVP 2009 Microsoft Worldwide Partner of the Year 2011 & 2007

Office 365 explained in 5 minutes

 

Office 365 Cloud Services is the fastest growing Software or Service in the history of Microsoft . It is being used by Individuals, Small Businesses, Medium Businesses , Enterprises, Education, Not For Profits, Government . It is on the way to becoming the Productivity Platform of choice.

So what is Office 365 ? To answer that question , we have created a short, 5 minute video which gives an overview of Office 365 . Do watch the video and leave your comments on the same.

You can watch the video at any of the following locations :

YouTube : Office 365 explained in 5 minutes

Vimeo : Office 365 An Introduction

with warm regards

Suresh Ramani

www.TechGyan.com

Blog: www.CloudChangesEverything.com

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

OneDrive for Business now with One Terabyte Cloud Storage

 

Sometime back, I had blogged about OneDrive for Business . Recently Microsoft has announced that it will be significantly enhancing the service:

1) Users will get 1 Terabyte of Cloud Storage

2) OneDrive for Business will also be available as a standalone service @ Rs. 150/= per month

3) All OfficePro Plus subscribers of Office365 , will soon get OneDrive for Business free with their account.

To know more about OneDrive for Business , visit

http://www.techgyan.com/Pages/OneDriveForBusiness.aspx

with warm regards

Suresh Ramani

www.TechGyan.com

Blog: www.CloudChangesEverything.com

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

MS Office on monthly Subscription Service

 

MS Office the an indispensable tool for any Computer User. About 95% of Worldwide Computer Users use MS Office. The good news is that now this wonderful software is available on monthly subscription . Not only that , the subscription model offers great advantages over the normal software purchase model:

1) You can install it on upto 5 devices of the user

2) You always get the latest edition of the software

3) You can use MS Office to edit files on your iPad.

4) You can use Office Mobile on your iPhone, Android and Windows Phone

To know more about this great offering from Microsoft , visit the following link : http://www.techgyan.com/Pages/MSOfficeasService.aspx

To watch the video on MS Office Licensing , visit http://youtu.be/13Kew5EKbzA

To know the various components of Office Pro Plus, visit

http://www.techgyan.com/Pages/MSOffice.aspx

with warm regards

Suresh Ramani

www.TechGyan.com

Blog: www.CloudChangesEverything.com

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

Office365 plans compared and decoded

 

Office365 , the Cloud based Business Productivity Service from Microsoft is getting more and more subscribers with every passing day.

Since one size does not fit all and the needs of different users is bound to be different , Microsoft has introduced a variety of plans . This has caused some confusion among the users who are not sure as to which plan is most suitable for them .

No worries ! I have tried to simplify the complex plans in a manner which will help you understand the various options . Have a look at the various plans and features at the link given below:

http://www.techgyan.com/Pages/Office365PlansComparison.aspx

I would also suggest that you have a look at the link given below which will help you in understanding of the plans and give you a quick overview:

http://www.techgyan.com/Pages/Office365Plans.aspx

I hope that you would have a much clearer picture of the Office365 plans once you have reviewed the information. If you still have questions , feel free to ask .

So get going and implement Office365 in your Company ! Now !

with warm regards

Suresh Ramani

www.TechGyan.com

Blog: www.CloudChangesEverything.com

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

Task Sync in Office365

 

 

Work plays a very important role in our daily life . So what is work? It is nothing but a series of tasks . Tasks have different priorities , different due dates , different owners, etc.

One of the most efficient ways to manage Tasks is to use MS Outlook, which is part of MS Office . And most of the working people do in fact use Tasks . So typically , as soon as people reach workplace , they spend about 15 to 20 minutes to plan their schedule for the day using Tasks of MS Outlook. Needless to say , MS Outlook is the best tool for Task management.

When you use Office365 , the Tasks of Outlook are in complete sync with the Tasks of Outlook on a browser , also called as Outlook Web Access or OWA for short . So even if you do not have access to your PC with Outlook, it does not matter as your Tasks are available on the browser.

However , it does not stop here . If your Smartphone , like Windows Phone , is configured with Office365, you can get your Outlook Tasks even on your Phone . And this takes productivity to the next level. Let me explain this with a scenario.

So normally when you come to work, you would spend about 15 minutes planning your Tasks for the day using MS Outlook. All of us travel at least for 1 hour every day to Work. Now while travelling , you could easily plan your tasks on your Smartphone . So you could set a Task reminder like say a) at 3 PM to call Mr. Mehta or at 4 PM speak to Peter . And guess what , at 3 PM and 4 PM respectively, you will get reminders on Outlook of your Work PC. Similarly if you have set a reminder in MS outlook and at that time you are Out of Office, you will get reminder on your mobile. There is seamless integration of tasks between Outlook, Browser and mobile.

So what is the BIG DEAL ? I believe this is HUGE .

Savings

So if we assume that an average person takes about 15 minutes to plan his To Do list for the day , then for 100 people Company , the time taken will be 100 x 15 = 1500 minutes . That is 25 hours per day spent on planning the tasks for the Day.

Now if these 100 people use their Smartphones to plan their To Do , what will happen is that when they reach office , they will already find their To Do list updated . Which means a saving of 15 minutes per person which is 25 hours per day .

Now 25 hours x 25 working days = 625 hours saved per month .

That is 625 x 12 = 7500 hours saved per year

So at average cost to Company per hour per person being about Rs. 200, this translates to a saving of Rs. 15,00,000 . This is a HUGE increase in productivity .

So get going and implement Office365 Tasks Sync in your Company ! Now !

with warm regards

Suresh Ramani

www.TechGyan.com

Blog: www.CloudChangesEverything.com

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

Shared Email Address Book in Office365

 

 

In my daily interactions with many Companies , one common area where I see inefficiency is in managing Email Address Book . A majority of the Companies maintain Address Book at Individual levels. This leads to following problems :

1. Duplication of Contacts

If there is a 100 user Company , and all are part of Email system , then its quite likely that they would be using MS Outlook as Email Client . The reason is that it’s the BEST Email Client in the World . And  it is part of MS Office which is a de facto standard for any Business User. If we assume that the average number of Contacts per user are 500 , more often than not , about 300 will be contacts which are common with other users in the Company . So we have this scenario where 300 contacts are entered in 100 address books leading to a huge waste of time.

Now , if one Contact changes phone number or the address , that means 100 address books have to be updated. So much waste of precious time.

2. Searching for Contact information which already exists in Company

Contact Information is already existing in the Company . But that is with some users who have stored the same in their address books . If this information is required by someone who does not have this information, then the process of searching will start and will include browsing the Internet or even calling the person for his information. All this means wastage of the precious commodity called TIME .

We can resolve this issue using SharePoint , which comes bundled with Office365 . Let me explain using our example.

We have created a TechGyan Contacts List on our SharePoint as can be seen in the highlighted portion of the snapshot below:

 

 

Now , I have gone inside this list and selected a contact “Baburaj” . So what you see in the snapshot below is the contact form in SharePoint populated with the entry of the Contact

Next I have synced this Contact List with my Outlook . What you see on the highlighted portion on the left is the name “TechGyan Contacts “. And on the right is the same contact “baburaj” appearing as a regular Outlook contact .

 

 

 

 

Finally in the snapshot below , you see that the TechGyan Contacts address book appears as a Outlook Address Book from where you can pickup an address of your choice and mail the same.

 

Savings

So if we assume that an average person takes about 5 minutes to fill up an Outlook address contact , then for 300 contacts and 100 people Company , the time savings are:

5 x 300 x 100 = 1,50,000 minutes = 2500 hours

So at average cost to Company per hour per person being about Rs. 200, this translates to a saving of 5,00,000 . This is not a small saving by any measure.

And this saving will increase whenever the Contact has to be modified , updated . And when we calculate the savings , I am not calculating the time wasted in trying to find the information here and there and calling Customers and creating a sub optimal impression.

So hopefully I have given you a very strong justification for using Shared Contacts . So go ahead and start planning how to implement Shared Contacts within your Company . Start Now!

with warm regards

Suresh Ramani

www.TechGyan.com

Blog: www.CloudChangesEverything.com

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

MS Office Licensing

 

Greetings !

Microsoft Office or MS Office , as it is popularly called, is the World’s favorite productivity software . It is arguably the most widely used software application in the World. It is available via different modes for different kinds of Customers. Many times , the Customers are not clear about which is the best way to procure MS Office.

In order to help Customers make an informed decision , I have created a short 14 minute video which explains various ways in which MS Office can be procured. Please watch the video by clicking at the link below:

MS Office Licensing

The above video is also available on our YouTube Channel at http://youtu.be/13Kew5EKbzA

I would also recommend that you watch a more general video on Microsoft Licensing which I had created a while ago. This video will clear a lot of concepts regarding Microsoft Licensing schemes. It remains one of our most watched videos :

Microsoft Licensing basics

The above video is also available on our YouTube Channel at http://youtu.be/4QalQ6F4WZI

Do share your valuable feedback as it will help me to prepare videos which are more useful.

You may also watch other videos which are listed in our YouTube Channel at http://www.youtube.com/techgyani

with warm regards

Suresh Ramani

www.TechGyan.com

Blog: www.CloudChangesEverything.com

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007