Document Management with Office 365

One Application which has played a huge role in the popularity of SharePoint Technologies is Document Management System ( DMS) . Whether you are a small Company with 5 Computers or a large Enterprise with hundreds and thousands of Computers , managing Documents is an important task.  

Traditionally , the only way Companies managed Documents was to store them in My Documents folder of their PC or on their File Server under Folders. But SharePoint Technologies allows Companies to do a much better Management of Documents . In fact the features available in SharePoint make it a better DMS when compared to dedicated Document Management Systems . No wonder Companies are moving to SharePoint Technologies in order to manage their Documents.

To understand how you can use Office 365 in general and SharePoint in particular to do effective Document Management, visit 

http://www.techgyan.com/Pages/DMS.aspx

Please leave your valued feedback by clicking  here

with warm regards

 Suresh Ramani

www.TechGyan.com

YouTube : http://www.youtube.com/user/techgyani/videos

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

IAMCP Worldwide Gold Award Winner 2016

Ransomware Protection

As you read this , many Customers all over the World have become victims of “WannaCrypt” ransomware. Can you be affected ? If yes, what steps do you need to take  in the short term and long term to protect yourself? 

All these questions and some more resources have been put together so that you can refer to them and take action on the suggested steps.

 The resources are available at   http://www.techgyan.com/Pages/ransomwareprotection.aspx

Please leave your valued feedback by clicking  here

with warm regards

 Suresh Ramani

www.TechGyan.com

YouTube : http://www.youtube.com/user/techgyani/videos

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

IAMCP Worldwide Gold Award Winner 2016

Copy files from Office 365 OneDrive to SharePoint

Office 365 Productivity Platform comes with 2 major Workloads for managing Documents:

SharePoint Team Sites are a great way to store Documents which are relevant to Teams like Sales, Admin, etc.

OneDrive for Business is the place where a User creates and stores documents relevant to him and which he occasionally shares with his colleagues within and outside the Company.

As a part of the work process , a user usually starts creating a document in his OneDrive . However , later he may realize that this document is also needed by Team members . So he would need to copy this to the Document Library of the relevant SharePoint Team Site.

To facilitate this , a User can directly do a Cloud to Cloud copy of a Document from his OneDrive to SharePoint Team site .

To know about the process visit : Copy files from OneDrive to SharePoint

Please leave your valued feedback by clicking here


with warm regards

Suresh Ramani

www.TechGyan.com
YouTube : http://www.youtube.com/user/techgyani/videos
Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007
IAMCP Worldwide Gold Award Winner 2016

Access SharePoint Document Library from One Drive for Business in Office 365

Office 365 Productivity Platform comes with 2 major Workloads for managing Documents:

SharePoint Team Sites are a great way to store Documents which are relevant to Teams like Sales, Admin, etc.

OneDrive for Business is the place where a User creates and stores documents relevant to him and which he occasionally shares with his colleagues within and outside the Company.

Till now, if a user had to work on his documents , he had to go to his One Drive Portal. And for accessing files stored on SharePoint Team Sites, he had to visit the SharePoint Portal and access the relevant Team Site.

Recently , the Office 365 folks have done some interesting integration work  between these 2 workloads . To know more ,  click here   

What this integration does for the User is that it speeds up the access to relevant file, whether stored in One Drive or in SharePoint Team Site . And since a lot of work for any user involves interacting with various documents , this simple integration adds up to a time saving of multiple minutes per day per user . That’s Productivity for You !

Please leave your valued feedback by clicking  here

with warm regards

 Suresh Ramani

www.TechGyan.com

YouTube : http://www.youtube.com/user/techgyani/videos

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

IAMCP Worldwide Gold Award Winner 2016

Partial Offline Sync of Cloud files in One Drive For Business

Office 365 Productivity Platform comes bundled with One Drive for Business which can store One Terabyte of Documents . You can also sync the One Drive For Business ( ODFB) with your PC . However , so far the issue was that the complete ODFB would sync offline. A common feedback from Customers was that it would be great if they could selectively sync the folders offline as they were not keen to have their full ODFB synced. This functionality was always present in the Consumer One Drive .

The good news is that the selective sync is  finally available on ODFB

To know more about how it works  here.

Please leave your valued feedback by clicking  here

with warm regards

 Suresh Ramani

www.TechGyan.com

YouTube : http://www.youtube.com/user/techgyani/videos

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

Improve Team work with Office 365 Groups

Many Companies still use Emails with attachments for Team Collaboration . This is a very inefficient method to Collaborate. Office 365 Cloud Productivity Platform offers multiple ways to Collaborate . Some of the tools are Yammer , SharePoint , OneDrive for Business , Skype for Business.

There is one more method available for Team Collaboration. Its called Office 365 Groups . And the best part is that it is available within Outlook  or can also be used with Outlook Web Access.

To know more about how it works  here.

Please leave your valued feedback by clicking  here

with warm regards

 Suresh Ramani

www.TechGyan.com

YouTube : http://www.youtube.com/user/techgyani/videos

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

Office365 New Plans announced

 

In a move to achieve simplification of plans , Microsoft has announced 3 new plans effective 1^st October 2014. These plans are for the SMB Customers . SMB means Small & Mid Business Customers. They replace the 2 plans for Small Business and 1 plan for Mid Business which were in existence . There is no change in the Enterprise Plans though. Have a look at the chart which compares the new plans :

http://www.techgyan.com/Pages/Office365PlansComparison.aspx

Some important points to be noted are:

1) The 3 new plans scale up to the maximum of 300 users. The 2 old plans for Small Business were able to scale upto 25 users only.

2) The Support is 24x 7 phone support. The previous Small Business Customers had only forum based support.

3) You can mix and match between SMB and Enterprise plans . This is a huge benefit. Earlier plans were in Silos meaning that you could not do a mix and match between Small Business and Mid market and Enterprise plans.

4) The older plan which offered only Office Pro Plus @ 720 per month . The new plan is called Business and it gives you Office Std for local installable copy of MS Office plus Office Online which is Office on a browser plus Office for Tablet plus Office for Smart phone plus One Drive for Business with 1 Terabyte Cloud Storage. Note that if you need MS Access, you ned to look at E3 or Pro Plus plan.

5) The existing Small Business Customers will see their cap of users increase to 300. And the existing Mid Business Customers will see their mailbox cost reduce from Rs. 900 to Rs. 750, the next time they renew subscription.

6) Active Directory integration available for all plans.

7) For existing Small Business and Small Business Premium and Mid Business Plan Customers , the action plan is 2 fold. Till 1^st October 2015 , they should remain with their current plan. After 1^st October 2015, they should upgrade to Business Essentials or Business Premium plan.

with warm regards

Suresh Ramani

www.TechGyan.com

Blog: www.CloudChangesEverything.com

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

OneDrive for Business now with One Terabyte Cloud Storage

 

Sometime back, I had blogged about OneDrive for Business . Recently Microsoft has announced that it will be significantly enhancing the service:

1) Users will get 1 Terabyte of Cloud Storage

2) OneDrive for Business will also be available as a standalone service @ Rs. 150/= per month

3) All OfficePro Plus subscribers of Office365 , will soon get OneDrive for Business free with their account.

To know more about OneDrive for Business , visit

http://www.techgyan.com/Pages/OneDriveForBusiness.aspx

with warm regards

Suresh Ramani

www.TechGyan.com

Blog: www.CloudChangesEverything.com

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007