Tuesday, August 21, 2012

Document Management using SharePoint

Greetings ! Collaborating on Documents is one of the biggest challenges for Companies, large or Small ! But since it is essential to Collaborate on Documents, the one solution which people rely upon is emailing documents among the various people in the Team . This method has many pitfalls

1. Version control becomes impossible
2. It leads to unnecessary Email traffic
3. Its always a challenge to identify the conflicting versions.
4. Such documents can be easily mailed out of the Company thus leading to document leakage.
5. Its difficult to identify the right documents as the process of document search is a nightmare.

This is where SharePoint Technologies comes into picture . To understand what is SharePoint, please click here .

To understand how Document Management can be done , using SharePoint, we have created a short 12 minute video . Watch the video here.

The SharePoint solution  not only removes the bottlenecks given above, it also introduces a few wonderful concepts on Collaboration like: a) Document Workflow b) Access and edit documents  from any device like PC, laptop, Tablet, Smartphone. c) Ability to work offline .Later when Internet is available, the changes made get synced automatically . d) Search by keywords. e) And much more …. To know more about SharePoint Online, click here .

Let me know what you feel about using SharePoint as a Document Management System

with warm regards
Suresh Ramani
Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

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