Scheduling a meeting with MS Exchange

 

 

Meetings are a lifeline of any Organization. However, the process of fixing a meeting is extremely tedious. So if a person wishes to initiate a meeting, the process of identifying a time slot where all attendees are available, is extremely time consuming and usually involves making multiple phone calls and lot of emails going back and forth.

Using MS Exchange, a part of Office365, the complete process of scheduling a meeting can be streamlined, thus saving lot of time.

Savings by using Common Address Book for a Company

Using the Meeting Scheduler feature of MS Exchange Online , the organizer is able to save at least 1 hour per meeting considering average meeting size of 5 people. Now if we calculate average of 10 meetings in a month, we are talking of savings of at least 10 hours . If the average cost of Rs. 500/= per hour is taken , it means that direct savings of at least Rs. 5000/= per month . That is quite a decent amount !

To understand how easy it is to schedule a meeting using MS Exchange , visit

http://www.techgyan.com/Pages/SchedulingMeeting.aspx

with warm regards

Suresh Ramani

www.TechGyan.com

Blog: www.CloudChangesEverything.com

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

Using Common Email Address Book in Office365

 

In my blog dated December 11, 2013, I had discussed about how you can share an Address Book in a Company using a combination of SharePoint and Outlook . Today I will discuss another way in which you can share one Common Address Book within a Company using MS Exchange and MS Outlook. The feature of MS Exchange which allows you to share a common Address Book is called as Public Folder of MS Exchange .

Savings by using Common Address Book for a Company

So if we assume that an average person takes about 5 minutes to fill up an Outlook address contact , then for 300 contacts and 100 people Company, the time savings are:

5 x 300 x 100 = 1,50,000 minutes = 2500 hours

So at average cost to Company per hour per person being about Rs. 200, this translates to a saving of Rs. 5,00,000. This is not a small saving by any measure.

Please do note that you cannot setup Shared Contacts on a Mobile . The only setup a Mobile allows is where you use the default address book . But on a PC or laptop, it works like a dream.

To understand how you can setup Company Address Book, which is called “Shared Contacts”, visit http://www.techgyan.com/Pages/SharedContactsusingMSExchange.aspx

If you wish to know more about the other benefits of Email Solution , read the details at :

http://www.techgyan.com/Pages/Email.aspx

with warm regards

Suresh Ramani

www.TechGyan.com

Blog: www.CloudChangesEverything.com

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

OneDrive for Business now with One Terabyte Cloud Storage

 

Sometime back, I had blogged about OneDrive for Business . Recently Microsoft has announced that it will be significantly enhancing the service:

1) Users will get 1 Terabyte of Cloud Storage

2) OneDrive for Business will also be available as a standalone service @ Rs. 150/= per month

3) All OfficePro Plus subscribers of Office365 , will soon get OneDrive for Business free with their account.

To know more about OneDrive for Business , visit

http://www.techgyan.com/Pages/OneDriveForBusiness.aspx

with warm regards

Suresh Ramani

www.TechGyan.com

Blog: www.CloudChangesEverything.com

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

MS Office on monthly Subscription Service

 

MS Office the an indispensable tool for any Computer User. About 95% of Worldwide Computer Users use MS Office. The good news is that now this wonderful software is available on monthly subscription . Not only that , the subscription model offers great advantages over the normal software purchase model:

1) You can install it on upto 5 devices of the user

2) You always get the latest edition of the software

3) You can use MS Office to edit files on your iPad.

4) You can use Office Mobile on your iPhone, Android and Windows Phone

To know more about this great offering from Microsoft , visit the following link : http://www.techgyan.com/Pages/MSOfficeasService.aspx

To watch the video on MS Office Licensing , visit http://youtu.be/13Kew5EKbzA

To know the various components of Office Pro Plus, visit

http://www.techgyan.com/Pages/MSOffice.aspx

with warm regards

Suresh Ramani

www.TechGyan.com

Blog: www.CloudChangesEverything.com

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

Email Compliance and Security

 

Email is the preferred mode of communication in Business. Unfortunately, it is also a preferred mode of Data loss. Businesses large and small know that they cannot survive without Email. But at the same time they are powerless against Data loss due to Email.

So can we do nothing about Email Compliance and Security and just hope for the best ? Not really ! You can have a very high degree of Security and Compliance in an Email Solution. To know more about the same , read the details at the following link :

http://www.techgyan.com/Pages/EmailComplianceandSecuritySolution.aspx

If you wish to know more about the other benefits of Email Solution , read the details at :

http://www.techgyan.com/Pages/Email.aspx

with warm regards

Suresh Ramani

www.TechGyan.com

Blog: www.CloudChangesEverything.com

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

SharePoint Team Sites

 

SharePoint Technologies,which is a part of Office365  Cloud Services ,  is one of the best Technologies for Collaboration to come out of the Microsoft Stable. While it has many components which aid in Collaboration, one component which really stands out is Team Site.

So what really is a Team Site?

Think of Team Site as a Digital Enclosure with restricted entry. It is a virtual space in which Team Members can collaborate securely. In order to understand the different scenarios under which you can use Team Sites in your Company , large or Small, read the details at the following link : http://www.techgyan.com/Pages/TeamSite.aspx

If you wish to understand how you can use SharePoint in your Company , have a look at the video which appears on the link below:

http://www.techgyan.com/Pages/Collaboration.aspx

You can also watch the video on our YouTube channel at :

http://youtu.be/EzzYGK5DRiM

So reap the benefits of Team Collaboration by implementing Team Sites . Now !

with warm regards

Suresh Ramani

www.TechGyan.com

Blog: www.CloudChangesEverything.com

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

Online Email Archiving in Office365

 

If you are a user of Email, chances are that you are aware of the concept of archiving . What it really means is that in order to ensure that our mailbox remains within the specified limit , we remove the mails from our mailbox and store the same as a backup usually in the form of a .PST file . In many cases , this process is automated whereby a user specifies that any mail beyond , say, 6 months should be archived and the PST file is then stored on his PC or on the Server .

In Exchange Online , which is a part of Cloud Service Office365 , you get online Archive mailbox as a part of your Office365 Plan . This has many advantages over the traditional method. To know more about the same, read the details at http://www.techgyan.com/Pages/Archiving.aspx

Let me know if you have any questions on the same. I would be more than happy to answer them.

So get going and implement Office365 Online Archiving in your Company ! Now !

with warm regards

Suresh Ramani

www.TechGyan.com

Blog: www.CloudChangesEverything.com

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007