Email Security. Monitor Email Forwarding

Email is the de facto mode of Communication in any Organization. But it is also emerging as number one source of data leakage due to its wide use. One common way of data leakage is when a user puts a forwarding rule by which all his mails get auto forwarded to his personal Email id. When such a setting is done without proper authorization , it leads to Data Leakage. And even the poor IT Admin cannot do anything as he does not get notified about this.

However, with Exchange Online , which is the World’s BEST Email system and is part of the Cloud Productivity Suit  Office 365 , the IT Admin can  run series of commands to identify such users.  

To know more about how it works  here.

Please leave your valued feedback by clicking  here

with warm regards

 Suresh Ramani

www.TechGyan.com

YouTube : http://www.youtube.com/user/techgyani/videos

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

Backup Your Data to the Azure Cloud

I work extensively with the Small & Mid sized Companies . One thing which is a worry is that in majority of the Companies , Data backup is a very inefficient process . And in many cases, it is actually not done . Reasons could be that process is Expensive or Cumbersome or tedious or manual . That’s dangerous!

Well, no worries ! We finally have a Solution which is efficient , cost effective , reliable and automatic. Its Azure Cloud Backup.

To know more about how Azure Cloud Backup works, click here.

To know more about Azure , click here

Please leave your valued feedback by clicking  here

with warm regards

 Suresh Ramani

www.TechGyan.com

YouTube : http://www.youtube.com/user/techgyani/videos

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

Email Tip. Use Sweep to Keep Your Inbox Empty

 

Over past few posts I have been talking about how we can get more out of our Email systems. The reason is that for most of us Email is totally indispensable . So if we can squeeze more out of our Email system , it automatically adds to our Productivity.

One sure fire way to increase Email Productivity is to keep our Inbox Empty . I have already discussed a few techniques for the same. Today the focus is to discuss a new feature of Exchange Online called as Sweep. This automated method works on a set policy and is guaranteed to help you de-clutter your Inbox.

To know more about how Sweep works, click here.

To learn about some of the techniques, click here

Please leave your valued feedback by clicking here

with warm regards

Suresh Ramani

www.TechGyan.com

YouTube : http://www.youtube.com/user/techgyani/videos

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

Email Tip. Convert Email to Task

 

A typical work day for an average person consists of Meetings and Tasks. And increasingly, the source of tasks is incoming Email. Unfortunately the earlier mails get buried under new mails and thus tasks are not attended to. There is an elegant and fool proof solution by which this issue can be taken care of. To know about the same click on the link below:

http://www.techgyan.com/Pages/Convert_Email_To_Task.aspx

You can achieve an Empty Inbox by using a combination of techniques. To know about these techniques, click on the link below:

http://www.techgyan.com/Pages/KeepYourInboxEmpty.aspx

Please leave your valued feedback by clicking here

with warm regards

Suresh Ramani

www.TechGyan.com

YouTube : http://www.youtube.com/user/techgyani/videos

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

Email Tip. Keep Your Inbox Empty

 

Email is the preferred mode of Communication at Work. One major drawback of Work Emails is that they tend to overwhelm the recipient . The volume of Emails is increasing by the day . And if the recipient had not handled the mails ( majority do not) , then the person begins to feel inadequate . There is a slow creepy feeling that maybe an important email is lying in the inbox still waiting to be addressed. And there are literally hundreds and thousands of Emails lying in the inbox. The very thought of looking for an important email in that HUGE pile is scary.

I will talk about a few techniques which will automate the task of keeping your Inbox almost empty. These techniques are best implemented if you use Outlook as the Email client. And in my opinion, if you are not using MS Outlook, then you are not using the BEST Email and personal productivity Client in the World.

To learn about some of the techniques, click here

Please leave your valued feedback by clicking here

with warm regards

Suresh Ramani

www.TechGyan.com

YouTube : http://www.youtube.com/user/techgyani/videos

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

Why Upgrade to Windows 10

 

Windows 10 is having some great momentum . Close to 100 million devices are already on Windows 10. However , there are many people out there who have not yet upgraded although they qualify for the free upgrade . Since the upgrade offer is valid till July 28, 2016 , I strongly suggest that they should upgrade.

I have also created a few resources which highlight the benefits of upgrading .

1) Video on benefits of upgrading. Click here http://www.techgyan.com/Pages/MSWindows.aspx .

This link also gives information on benefits of upgrading specific to XP, 7 or 8.1 user.

2) New features of Windows 10 explained here http://www.techgyan.com/Pages/Windows10Features.aspx

If you prefer watching the video on YouTube , check this link : https://youtu.be/xzAC66MOvpM

And if you prefer watching videos on Vimeo, check this link : https://vimeo.com/140156069

with warm regards

Suresh Ramani

www.TechGyan.com

YouTube : http://www.youtube.com/user/techgyani/videos

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007

De Clutter Your Email Inbox with Clutter

 

Email has become absolutely indispensable for any Organization, Large or Small. However , the flip side of the same is that every user is getting more and more mails every day. However, not all the mails received are equally important . Typically , the mails can be divided into multiple categories:

Irrelevant

Probably Useful

Useful

Very Important

The Irrelevant mails should be marked as SPAM or JUNK . Exchange Online , which is part of Office 365 , has a very powerful Anti Spam Engine which takes care the Spam Mails. In any case , this category of mails is such that User does not wish to spend anytime on these mails. So it is relatively easy to deal with them. Trash them !

It is the second Category of Mails , the ones that are probably useful , but not important . The bulk of non spam mails received belong to this Category. So these mails sit along with very useful mails and then overwhelm the User . To deal with this Category of Emails , a new tool has been launched in Office 365 . Its called Clutter .

To know more about Clutter , visit the following link :

http://www.techgyan.com/Pages/Clutter.aspx

with warm regards

Suresh Ramani

www.TechGyan.com

YouTube : http://www.youtube.com/user/techgyani/videos

Microsoft MVP 2009
Microsoft Worldwide Partner of the Year 2011 & 2007